Calendar - Voice Commands
The Virtual Assistant enables you to access and manage your appointments and meetings by phone using speech commands. You can check your existing appointments and meetings, and schedule new ones with your contacts and colleagues. The Virtual Assistant reads your calendar information using Text-to-Speech (TTS) technology.
IMPORTANT: You can subscribe to the calendar voice access feature only if you use Google Apps, Google Gmail or Microsoft Exchange Mail (Outlook Web App). These are the only known mail servers that can make user calendars accessible remotely to your Virtual Assistant. See Setup a new mail access connection in the Web Portal help for details.
The following options are available at the main menu level immediately after login:
- Check my calendar today
- Check my calendar tomorrow
- Check my calendar on a specific date
- Schedule a meeting today
- Schedule an appointment or a meeting tomorrow
- Schedule an appointment or a meeting on {date}
Other options are also available from the calendar level (next, previous, replay, etc.). See Commands while listening to calendar events for further options.
Check your calendar
You can ask the Virtual Assistant to read the events in your calendar directly from the main menu. If you are not already at the main menu level, say MAIN MENU or press *.
The following commands are based on how you configured your phone sessions. See Voice Interface for details.
| SAY | OR PRESS |
|---|---|
|
CHECK MY CALENDAR TODAY OR CHECK MY CALENDAR TOMORROW OR CHECK MY CALENDAR ON {date} |
4 1 (today) OR 4 2 (tomorrow) OR 4 5 {date in format MMDD} |
| See Commands while listening to calendar events for further options. | See Commands while listening to calendar events for further options. |
Commands while listening to calendar events
While listening to your appointment information or immediately after, you can say or enter one of the following commands:
| TO... | SAY | OR PRESS |
| skip to next event in your calendar | NEXT | # |
| replay current calendar event | REPLAY | 1 |
| go to first event in your calendar for that day | FIRST | 3 |
| go to last event in your calendar for that day | LAST | 4 |
| list the attendees (if the event is a meeting request) | LIST ATTENDEES | 5 |
| switch text-to-speech language | SWITCH LANGUAGE | 6 |
| decline invitation if the event is a meeting request |
DECLINE INVITATION {record note} # At the prompt, say YES or NO to confirm your note. The Virtual Assistant will immediately email your response with your voice note and its transcription (if any) to the meeting organizer. |
7 {record note} # 1 (to confirm the note) The Virtual Assistant will immediately email your response with your voice note and its transcription (if any) to the meeting organizer. |
| accept invitation if the event is a meeting request |
ACCEPT INVITATION {record note} # At the prompt, say YES or NO to confirm your note. The Virtual Assistant will immediately email your response with your voice note and its transcription (if any) to the meeting organizer. |
9 {record note} # 1 The Virtual Assistant will immediately email your response with your voice note and its transcription (if any) to the meeting organizer. |
| delete an appointment |
DELETE |
7 |
| delete a meeting for which attendees have been invited |
DELETE {record note} # At the prompt, say YES or NO to confirm your note. The Virtual Assistant will immediately email your deletion notification with your voice note and its transcription (if any) to the meeting participants. |
7 {record note} # 1 (to confirm the note) The Virtual Assistant will immediately email your deletion notification with your voice note and its transcription (if any) to the meeting participants. |
| go to previous calendar event | PREVIOUS |
Note that if you say commands such as NEXT, ACCEPT, DECLINE or DELETE while listening to the last calendar event of the day, the Virtual Assistant will go back to the main menu.
Schedule an appointment or meeting today
Using any phone, you can ask the Virtual Assistant to schedule a new appointment or meeting with one or several participants and have it added into your calendar. Participants receive invitations by email. You can also record a voice note to specify the meeting agenda and location and attach it as a WAV file. If you have the voice transcription option, the Virtual Assistant will offer to send a text transcription of your recording in the email body in addition to attaching it as a WAV file.
You can instruct the Virtual Assistant to schedule a meeting or appointment directly from the main menu. If you are not already at the main menu level, say MAIN MENU or press *.
The following commands are based on how you configured your phone sessions. See Voice Interface for details.
| SAY | OR PRESS |
|---|---|
|
SCHEDULE A NEW MEETING TODAY OR SCHEDULE A NEW APPOINTMENT TODAY |
4 3 |
| At the prompt, say the preferred time (in increments of 30 minutes). Example: 1 PM or 1:30 PM - but not 1:45 PM. |
{time} Use 24h format HHMM. Example: 1330 is 1:30 PM. |
| At the prompt, say the duration (in increments of 30 minutes). Example: 2 and a half hours or 2.5 hours, but not 2 hours and 45 minutes. |
{duration} Use format HHMM. Example: 0030 is 30 minutes. Enter in increments of 30 minutes only. |
At the prompt, say YES or NO to confirm the date, time and duration. |
At the prompt, confirm date, time and duration: |
|
At the prompt, say YES or NO to invite participants. (if YES) say {contact name} As the case may be, the Virtual Assistant will inform you of the number of matches and help you select your contact. |
At the prompt, confirm if you wish to invite attendees: (if YES) {contact last and first name} using keypad # See Enter contact names using the keypad for details. As the case may be, the Virtual Assistant will inform you of the number of matches and help you select your contact. |
|
At the prompt, say YES or NO to record a message. (if YES) {record message} # OR {record message} and stop talking
|
At the prompt, confirm if you want to record a message: (if YES) {record message} # OR {record message} and stop talking At the prompt, confirm the recording: |
|
At the prompt, say YES or NO to confirm the recording. |
1 (save message) OR 2 (replay message) OR 3 (discard message) |
Schedule a meeting tomorrow
Using any phone, you can ask the Virtual Assistant to schedule a new appointment or meeting with one or several participants and have it added into your calendar. Participants receive invitations by email. You can also record a voice note to specify the meeting agenda and location and attach it as a WAV file. If you have the voice transcription option, the Virtual Assistant will offer to send a text transcription of your recording in the email body in addition to attaching it as a WAV file.
You can instruct the Virtual Assistant to schedule a meeting or appointment directly from the main menu. If you are not already at the main menu level, say MAIN MENU or press *.
The following commands are based on how you configured your phone sessions. See Voice Interface for details.
| SAY | OR PRESS |
|---|---|
|
SCHEDULE A NEW MEETING TOMORROW OR SCHEDULE A NEW APPOINTMENT TOMORROW |
4 4 |
| At the prompt, say the preferred time (in increments of 30 minutes). Example: 1 PM or 1:30 PM - but not 1:45 PM. |
{time} Use 24h format HHMM. Example: 1330 is 1:30 PM. |
| At the prompt, say the duration (in increments of 30 minutes). Example: 2 and a half hours or 2.5 hours, but not 2 hours and 45 minutes. |
{duration} Use format HHMM. Example: 0030 is 30 minutes. Enter in increments of 30 minutes only. |
At the prompt, say YES or NO to confirm the date, time and duration. |
At the prompt, confirm date, time and duration: |
|
At the prompt, say YES or NO to invite participants. (if YES) say {contact name} As the case may be, the Virtual Assistant will inform you of the number of matches and help you select your contact. |
At the prompt, confirm if you wish to invite attendees: (if YES) {contact last and first name} using keypad # See Enter contact names using the keypad for details. As the case may be, the Virtual Assistant will inform you of the number of matches and help you select your contact. |
|
At the prompt, say YES or NO to record a message. (if YES) {record message} # OR {record message} and stop talking
|
At the prompt, confirm if you want to record a message: (if YES) {record message} # OR {record message} and stop talking At the prompt, confirm the recording: |
At the prompt, say YES or NO to confirm the recording. |
1 (save message) OR 2 (replay message) OR 3 (discard message) |
The Virtual Assistant immediately programs the appointment or meeting in your calendar and sends the meeting invitations (with your voice note and its transcription if any) to all participants.
Schedule a meeting at a specific date
Using any phone, you can ask the Virtual Assistant to schedule a new appointment or meeting with one or several participants and have it added into your calendar. Participants receive invitations by email. You can also record a voice note to specify the meeting agenda and location and attach it as a WAV file. If you have the voice transcription option, the Virtual Assistant will offer to send a text transcription of your recording in the email body in addition to attaching it as a WAV file.
You can instruct the Virtual Assistant to schedule a meeting or appointment directly from the main menu. If you are not already at the main menu level, say MAIN MENU or press *.
The following commands are based on how you configured your phone sessions. See Voice Interface for details.
| SAY | OR PRESS |
|---|---|
|
SCHEDULE A NEW MEETING ON {date in format MMDD} OR SCHEDULE A NEW MEETING ON {date in format MMDD} |
4 6 |
| At the prompt, say the preferred time (in increments of 30 minutes). Example: 1 PM or 1:30 PM - but not 1:45 PM. | {date in format MMDD} |
| At the prompt, say the duration (in increments of 30 minutes). Example: 2 and a half hours or 2.5 hours, but not 2 hours and 45 minutes. |
{time} Use 24h format HHMM. Example: 1330 is 1:30 PM. |
| At the prompt, say YES or NO to confirm the date, time and duration. |
{duration} Use format HHMM. Example: 0030 is 30 minutes. Enter in increments of 30 minutes only. |
|
At the prompt, say YES or NO to invite participants. (if YES) say {contact name} As the case may be, the Virtual Assistant will inform you of the number of matches and help you select your contact. |
At the prompt, confirm date, time and duration: |
|
At the prompt, confirm if you wish to invite attendees: (if YES) {contact last and first name} using keypad # See Enter contact names using the keypad for details. As the case may be, the Virtual Assistant will inform you of the number of matches and help you select your contact. |
|
|
At the prompt, say YES or NO to record a message. (if YES) {record message} # OR {record message} and stop talking |
At the prompt, confirm if you want to record a message: (if YES) {record message} # OR {record message} and stop talking |
| At the prompt, say YES or NO to confirm the recording |
1 (save message) OR 2 (replay message) OR 3 (discard message) |
The Virtual Assistant immediately programs the appointment or meeting in your calendar and sends the meeting invitations (with your voice note and its transcription if any) to all participants.
Delete a calendar event
You can ask the Virtual Assistant to delete events in your calendar directly from the main menu. If you are not already at the main menu level, say MAIN MENU or press *.
The following commands are based on how you configured your phone sessions. See Voice Interface for details.
| SAY | OR PRESS |
|---|---|
|
CHECK MY CALENDAR TODAY OR CHECK MY CALENDAR TOMORROW OR CHECK MY CALENDAR ON {date} |
4 1 (today) OR 4 2 (tomorrow) OR 4 5 {date in format MMDD} |
|
Navigate to the calendar event that you want to delete. See Commands while listening to calendar events for further options. |
Navigate to the calendar event that you want to delete. See Commands while listening to calendar events for further options. |
|
DELETE |
7 |